BYLAWS

of the

OAKDALE CEMETERY

 

 


 

 

 

The Oakdale Cemetery Association, Incorporated under the Laws of the State of Louisiana shall be referred to as “OCA”. It consists of ten (10) acres of land on Santa Fe Street, all under chain link fence. Since the early 1900's it has been referred to as the Oakdale Cemetery.

 

ARTICLE 1: MEMBERSHIP

 Membership is restricted to only those individuals who own plots or have immediate family buried in the Oakdale Cemetery.

 

ARTICLE 2: INCOME

 Income is derived from a yearly solicitation by mail, interest on invested money, interest on the Endowment Fund, and sale of plots in the cemetery and spaces in the mausoleum.

 

ARTICLE 3: OFFICERS

 In 1920 a board was formed to conduct business. The board was reorganized in 1945 and again in l998. All officers are to be elected by the board according to procedures set forth in Article 11 of the by laws,

 

General responsibilities of OCA officers are:

 

A.                 To fulfill the vision of the OCA

B.                 Conduct day-to-day OCA business.

C.                 Preserve the assets of the OCA.

 

 Special duties of the OCA officers are as follows:

A.                 The president shall:

a.      Serve as chief executive officer of the OCA

b.      Be responsible for the general conduct of the OCA.

c.      Conduct all Board of Directors meetings and other special meetings as called by the Board of Directors.

d.      Appoint directors as required, with confirmation of the Board.

e.      Designate committees and appoint committee chairman as required.

 

B.                 The vice president shall:

a.      Serve in place of the president in his or her absence.

b.      Serve as the president for the remainder of the president's term if the office is vacated.

 

C.                 The Secretary shall:

a.      Maintain and archive records of the OCA business.

b.      Document decisions made by the board of directors.

c.      Notify appropriate members of scheduled meetings.

d.      Be responsible for official correspondence.

 

D.                 The treasurer shall:

a.      Maintain OCS financial records for the current fiscal year.

b.      Record all disbursements and receipts for the OCA

c.      Ensure that the entire board conducts an audit annually.

d.      Reimburse members for general OCA expenses and capital expenditures.

e.      Provide financial reports of the OCA to the board quarterly.

 

OCS officers may succeed themselves.

 

Removal of an officer from his or her elected position can be accomplished by a two-third vote of the board of directors.

  

ARTICLE: 4 BOARD OF DIRECTORS

 

General duties and responsibilities of the Board of Directors include:

 

A.                 Attend meetings.

B.                 Establish policy for the OCA as the governing body.

C.                 Approve the OCA budget.

  

Specific duties of the Board of Directors include:

 

A.                 See that a yearly letter is sent to the membership requesting donations.

B.                 Recognize, approve, and facilitate the formation of special interest groups.

C.                 Confirm the president's appointments of directors and committee chairmen.

D.                 Appoint officers to fill unexpired terms of office whenever the office becomes vacant.

E.                  Recommend officers for removal from his elected position.

F.                  Remove officers from the elected positions by a two third (2/3) majority vote of those present and voting.

 The following guidelines shall apply to the Board of Director's meetings:

 

A.                 Regular meetings shall be held monthly at 10:00 the last Monday of the month at 630 South 10 th Street, Oakdale.

B.                 All members of the Board of Directors will be notified of the time and place of the board meetings at least working days prior to the meeting, unless meetings are scheduled for the same time and place each month.

C.                 Special meetings may be held at the request of any four members of the board.

D.                 Upon majority consent of the board members, an emergency meeting can be called without advanced notice.

E.                  On OCA matters, the board of directors alone, is the official position.

 

  ARTICLE 5: SPECIAL INTEREST GROUPS (SIGS)

 

A.                 Special interest groups SIGS) are formed to support the purposes of the OCA In a specific area of interest which has not been addressed or which needs Greater emphasis.

B.                 Membership in SIGS is limited to all members of OCA.

C.                 A SIG becomes a recognized unit of the OCA when the following takes place:

a.      A meeting is held to discuss the formation of a SIG.

b.      The following documentation is presented to the Board of Directors.

                                                               i.      Outline of purposes of the proposed SIG.

                                                             ii.      Identification of SIG chairman.

                                                            iii.      An estimate and analysis of any expenses associated with the Activities of SIG

c.      The Board of Directors votes and formally recognizes the SIG, which serves at the pleasure of the Board of Directors and can be terminated at any time.

d.      The SIG chairman must attend at least one Board of Directors meeting during the course of a year to update the Board on progress.

 

ARTICLE 6: APPOINTED COMMITTEES

 

A.                 The president shall designate committees for short term projects.

B.                 Subject to confirmation by the Board of Directors, the President shall appoint committee chairmen.

C.                 Duties and responsibilities of the committees are defined by the President.

  

ARTICLE 7; EXECUTIVE COMMITTEE

 

A.                 The Executive Committee is composed of all OCA officers.

B.                 The President may call meetings of the Executive committee to handle day-to day OCA business and discuss issues prior to presentation at the Board of Directors meetings.

 

 ARTICLE 8: QUORUM

 A quorum of the Board of Directors shall consist of 33% of Board members, and at least one is an officer. The Board of Directors is limited to nine(9) members.

 

 ARTICLE 9; PARLIAMENTARY CONDUCT

 

A.                 Unless otherwise specified, Roberts Rules of Order, New Revised, shall govern the procedures of all OCA meetings.

B.                 The Board shall appoint a parliamentarian.

 

 

ARTICLE 10: Elections

 

A.                 Elected officers will serve for a three (3) year period and may succeed himself.

B.                 The next election will be in 2002, with terms to begin January 1, 2003.

C.                 The Board will appoint a nominating committee on October 2, 2002.

D.                 Elections for the Board officers will be held at the November 2002 meeting

 

 

ARTICLE 11:  FINANCIAL MANAGEMENT

 

A.                 The fiscal year of the OCA shall commence January 1 and end December 31.

B.                 All OAC  activities that conduct regular financial transactions shall operate within a budget approved by the Board of Directors.

C.                 All capital asset purchases exceeding $100 must be approved by the Board.

D.                 Receipts for all expenditures must be provided.

 

 

ARTICLE 12   AMENDMENTS

A.                 A general or special meeting shall be called by the Board of Directors for the purpose of amending By Laws..

B.                 All members of the Board of Directors may cast one vote on proposed        Amendment.

C.                 The By laws shall be amended only by a two-thirds (2/3) vote of those present.